Terms and Policies 

Sitemax Group Pty Ltd

General

Sitemax Group Pty Ltd and its related companies(referred to in this document as we, us or our) recognise that your privacy is important and we are committed to protecting the personal information we collect from you. The Privacy Act 1988 (Cth) (Privacy Act), Australian Privacy Principles and registered privacy codes govern the way in which we must manage your personal information. This policy sets out how we collect, use, disclose and otherwise manage your personal information.

Collection

Types of information collected

We may collect and hold personal information about you, that is, information that can identify you, and is relevant to providing you with the services or products you are seeking. The kinds of information we typically collect include name, address, phone number, facsimile number, email address, bank account details, place and type of business or other information relevant to providing you with the services or products you are, or someone else you know is, seeking.

If you apply for services or products from us, we may also collect and hold various information related to you and your financial position, including credit information or credit eligibility information about you. Our separate Credit Reporting Policy sets out how we deal with that information.

Method of collection

Personal information will generally be collected directly from you through the use of any of our standard forms, over the internet, via email, or through a telephone conversation with you. We may also collect personal information about you from third parties acting on your behalf.

There may, however, be some instances where personal information about you will be collected indirectly because it is unreasonable or impractical to collect personal information directly from you. We will usually notify you about these instances in advance, or where that is not possible, as soon as reasonably practicable after the information has been collected.

Purpose of collection

The personal information that we collect and hold about you, depends on your interaction with us. Generally, we collect, use and hold your personal information for the purposes of:

1. providing services or products to you or someone else you know;
2. processing your orders;
3. sending you information and updates relating to you order;
4. sending you occasional company news, updates, related product or service information;
5. providing you with information about other services or products that we offer that may be of interest to you;
6. administering a contest, promotion, survey or other site feature;
7. providing you with information relevant to your type of business or other area of expertise or interest;
8. responding to and managing your queries;
9. sending you our newsletter when you subscribe to receive our newsletter;
10. facilitating our internal business operations, including the fulfilment of any legal requirements;
11. requesting feedback from you so that we can improve our website;
12. analysing our services, products and customer needs with a view to improving those services and products; and
13. contacting you to provide a testimonial for us.

If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.

Failure to provide information

If the personal information you provide to us is incomplete or inaccurate, we may be unable to provide you, or someone else you know, with the services or products you, or they, are seeking.

Security

We store your personal information in different ways, including in paper and in electronic form. The security of your personal information is important to us. We take reasonable measures to ensure that your personal information is stored safely to protect it from misuse, loss, unauthorised access, interference, modification or disclosure, including electronic and physical security measures.

We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information.

Internet users

If you access our website, we may collect additional personal information about you in the form of your IP address or domain name. Our website may contain links to other websites. We are not responsible for the privacy practices of linked websites and any linked websites are not subject to our privacy policies and procedures.

Our website uses cookies. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information. The main purpose of cookies is to identify users and to prepare customised web pages for them. Cookies do not identify you personally, but they may link back to a database record about you. We use cookies to monitor usage of our website and to create a personal record of when you visit our website and what page you view so that we may serve you more effectively. You may visit our site anonymously. Google, as a third party vendor, uses cookies to serve ads on our website. You may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy.

Use and disclosure

Generally, we only use or disclose personal information about you for the purposes for which it was collected (as set out above). We may disclose personal information about you to:

1. our related entities to facilitate our and their internal business processes;
2. third party services providers who assist us in operating our business (including technology service providers) and these service providers may not be required to comply with our privacy policy; and
3. our related entities and other organisations with whom we have affiliations so that those organisations may provide you with information about services and various promotions.

We do not sell or trade your personal information. We may provide unidentified information to third parties for marketing or advertising purposes.

We are not likely to disclose your personal information overseas.

In some circumstances, the law may permit or require us to use or disclose personal information for other purposes (for instance where you would reasonably expect us to and the purpose is related to the purpose of collection).

Access and correction

You may request access to personal information we hold about you, by making a written request. We will respond to your request within a reasonable period. We may charge you a reasonable fee for processing your request (but not for making a request for access).

We may decline a request for access to personal information in circumstances prescribed by the Privacy Act, and if we do, we will provide you with a written notice that sets out the reasons for the refusal (unless it would be unreasonable to provide those reasons)

If, upon receiving access to your personal information, or at any other time, you believe the personal information we hold about you is inaccurate, incomplete or out of date, please notify us immediately. We take reasonable steps to correct the information so that it is accurate, complete and up to date.

If we refuse to correct your personal information, we will provide you with a written notice that sets out the reasons for our refusal (unless it would be unreasonable to provide those reasons) and provide you with a statement regarding the mechanisms available to you to make a complaint.

Terms and Conditions

Please also visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website at www.sitemax.com.au

Your Consent

By using our site, you consent to our privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will update the privacy policy modification date below. This policy was last modified on 4/12/2014

Complaints and feedback

If you wish to make a complaint about a breach of the Privacy Act, Australian Privacy Principles or a privacy code that applies to us, please contact us as set out below and we will take reasonable

steps to investigate the complaint and respond to you. If you are not happy with our response, you may complain directly to the Australian Privacy Commissioner.

If you have any queries or concerns about our privacy policy or the way in which we handle your personal information, please contact our Privacy Officer at:

Street Address: 15 Dennis Little Drive Gympie, Queensland, 4570 Postal Address: PO Box 32 Gympie, Queensland, 4570

Email address: [email protected] Telephone: (07) 5489 0600

More information

For more information about privacy in general, you can visit the Australian Privacy Commissioner’s website www.oaic.gov.au.